Save $500 USD per person, with an early bird tour price of $5,000 USD per person, subject to the following terms:
The offer applies to the following scheduled Bhutan tours:
March 22 - 31, 2027
April 5 - 14, 2027
October 25 – November 3, 2027
November 6 –15, 2027
Booking and payment: Your booking must be confirmed and full payment received by Heartspace Expeditions by 11:59 pm on November 30 2026. A deposit alone does not qualify. Earlier payment deadlines under our standard booking terms still apply.
Price and saving: The early bird price is $5,000 USD per person, a saving of $500 USD against the standard tour price of $5,500 USD. Prices are based on twin-share accommodation and the inclusions listed in the relevant tour itinerary.
Additional costs: Single supplements, optional extras and items listed as excluded from the itinerary are additional. Payments in other currencies will be based on the exchange rate quoted by Heartspace Expeditions on your invoice. Any applicable payment fees will be disclosed before payment.
Availability: The offer is subject to places being available and written booking confirmation from Heartspace Expeditions. It does not apply to 2028 departures or private/custom itineraries unless expressly agreed in writing.
Other discounts: One earlybird discount applies per eligible guest. The offer cannot be combined with another discount or promotion and cannot be redeemed for cash.
Changes and cancellations: Our standard booking, amendment, cancellation and refund terms apply. Any refund or credit is calculated using the discounted amount actually paid. If you change your departure or itinerary, eligibility for the early bird price will be reassessed before the change is confirmed.
General terms: These offer terms supplement Heartspace Expeditions’ standard booking terms. They take precedence only where they expressly vary those terms. Nothing in this offer limits rights available under applicable consumer law.
GRADE 1
GRADE 2
GRADE 3
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GRADE 5
STATEMENT OF UNDERSTANDING
While Heartspace Expeditions has taken reasonable measures to ensure my safety during the trip and associated activities, I acknowledge the inherent risks, dangers, and hazards involved. These include but are not limited to physical and mental exertion, slips, falls, encounters with wildlife, varied terrain, altitude-related illness, changing weather conditions, acts of others, accidents in remote areas without immediate medical access, and incidents during travel. Acknowledging these risks, I understand that they could lead to physical harm, loss of life, or damage to personal belongings. Although it's impossible to list every potential risk in this agreement, I understand and accept that I may encounter unforeseen dangers during the trip. Additionally, during free time, any activities undertaken are at my own risk, and Heartspace Expeditions, its guides, or representatives bear no responsibility for my actions.
ASSUMPTION OF RISK
I willingly accept all inherent risks associated with participation, whether disclosed or undisclosed, and acknowledge my voluntary participation with full awareness of these dangers. Consequently, I release and discharge Heartspace Expeditions, its staff, subcontractors, and partners from liability for any injuries, fatalities, property damage, or theft resulting from my participation. This release extends to myself and any minors under my guardianship, and I certify my status as the parent or guardian of said minors.
TRANSMISSIBLE DISEASES
As a participant, I understand the risks posed by highly transmissible diseases, such as COVID-19, and acknowledge the potential for unwitting transmission. I agree to adhere strictly to all health and safety protocols enforced by Heartspace Expeditions and relevant authorities. I acknowledge the risks associated with traveling to areas where transmissible diseases are prevalent and waive any claims against Heartspace Expeditions arising from such exposure or transmission. Moreover, I absolve Heartspace Expeditions from liability for any consequences resulting from providing false information and agree to indemnify the organization accordingly.
RESPONSIBILITY FOR CONDUCT
I accept full responsibility for any negligent or reckless behavior on my part during the trip. While Heartspace Expeditions assumes responsibility for its own conduct, I acknowledge the authority of trip guides to cancel or exclude me from activities if my actions jeopardize the safety or well-being of others. I understand that refunds will not be provided for missed activities due to such exclusions.
FITNESS TO PARTICIPATE
Having reviewed the trip itinerary and disclosed any relevant medical conditions, I confirm my ability to meet the physical and mental requirements of the trip. I agree to promptly notify Heartspace Expeditions of any changes to my health status before or during the trip. Furthermore, I acknowledge Heartspace Expeditions' right to cancel my participation if my condition poses a risk to myself or others, with no refunds provided for missed activities.
EQUIPMENT
If provided with equipment by Heartspace Expeditions, I understand that I am solely responsible for its inspection upon receipt and for reporting any changes in condition during use. I agree to comply with the recommended gear list provided by guides throughout the trip and activities.
CONSENT TO FIRST AID
In the event of a medical emergency, I grant consent for Heartspace Expeditions' guides to administer first aid to myself and any accompanying minors. I release Heartspace Expeditions from any liability arising from such actions.
HEALTH & SAFETY
I commit to adhering to Heartspace Expeditions' health and safety measures and to disclosing any pre-existing medical or mental conditions.
PROGRAM CHANGES
I understand that unforeseen circumstances may necessitate changes to the trip itinerary or activities, and I accept Heartspace Expeditions' authority to make such decisions without assuming liability for resulting expenses or losses.
TRIP RESERVATION AND DETAILS
My payment of the reservation fee and execution of this agreement constitute acceptance of all terms outlined herein. I acknowledge Heartspace Expeditions as the tour operator and agree that no contractual relationship exists with any other entity.
DEPOSIT
A deposit of 20% of your chosen trip is required. This can paid in the currency of the country in which you normally reside and is required to secure your booking. The deposit is non-refundable. However, provided you cancel your booking no less than 180 days prior to your booked trip departure, your deposit will be held as a credit which you can use towards the balance of any future trip for 24 months from the date of cancellation. Funds in credit cannot be used as a new deposit. After 24 months, if no future trip has been booked, your deposit will be forfeited.
Alternatively, your deposit may, upon receipt of your written request no less than 180 days prior to your booked departure, be transferred to:
A. Any other scheduled departure date or trip;
B. Another person nominated by you, as a credit to be used towards the balance of any future trip.
TRIP BALANCE
The outstanding balance shown on your invoice (including any additional items) must be paid in full no later than 180 days prior to the departure date of your booked trip. For bookings made within 180 days prior to the departure date of your booked trip the full balance (including any additional items) is required within 48 hours of booking confirmation. Failure to pay the outstanding balance by the specified due date will result in your booking being canceled and your deposit, and (subject to the cancelation and refund provisions below) any other funds paid, being forfeited in full. Subject only to the further terms under “Lock in Your Price” below, the trip price will be fixed at your booking date.
PAYMENT
We accept bank transfers and most credit cards. When using a credit card a 3% fee applies.
LOCK IN YOUR PRICE
We often publish our prices more than a year in advance. Between that time and the time of your trip’s departure, we may be faced with cost increases (e.g. foreign currency fluctuations, fuel surcharges, increases in cost of services). In the event of a change in costs, we reserve the right to apply a surcharge. If you pay in full at the time of booking, you are exempt from any such surcharges and your price will be locked in.
CANCELLATION AND REFUNDS
The following conditions apply, depending on whether a cancellation is made “by you”, “by us”, or “by force majeure”:
- If Made by You:
Up to 180 days prior to departure - 100% refund minus your deposit
- 121 to 180 days prior to departure - 75% refund minus your deposit
- 61 to 120 days prior to departure - 50% refund minus your deposit
-less than 60 days prior to departure - 0% refund
- If Made by Us:
From time to time, we may need to cancel a trip before it begins due to circumstances beyond our control, such as not meeting the minimum number of guests required for the trip. If your trip is canceled, you have the option to transfer to another departure without any extra charge, switch to a different trip (subject to any difference in price), or receive a full refund.
- If Cancelled Due to Force Majeure:
In cases where cancellation becomes necessary due to circumstances or events beyond our control, including natural disasters, pandemics, border restrictions, acts of terrorism, or political unrest, we will strive to transfer your reservation to another departure or alternative trip. Alternatively, we may provide you with a trip credit to be applied towards the cost of a future booking.
Any credits or refunds issued as a result of cancellation, regardless of the cause, will be adjusted for any non-refundable expenses incurred by us. If your reservation is modified or transferred for any reason, the booking Terms and Conditions applicable on the date of the new reservation will govern. We cannot be held liable for any additional costs you may accrue due to the cancellation or alteration of your reservation, including, but not limited to, visa fees, vaccinations, medical expenses, attire, equipment, testing, quarantine, excess travel insurance, or flight charges.
A cancelation by you will take effect from the date we receive notice in writing. No refunds will be provided in the event of voluntary or involuntary early departure from a trip. No refunds will be given for missed or unused services including, but not limited to, accommodation, activities and meals.
TRAVEL INSURANCE
Guests are required to carry comprehensive travel insurance that covers medical emergencies, trip cancellations, and other unforeseen circumstances. Proof of insurance must be provided, and failure to do so may result in cancellation of the booking.
It is the guest’s responsibility to ensure their coverage is adequate. Heartspace Expeditions is not liable for any claims declined or not covered by the guest’s insurance provider.
GOVERNING LAW
This Agreement is governed by the laws of New Zealand.
PRIVACY
Heartspace Expeditions acknowledges its obligations regarding guest privacy under the EU General Data Protection Regulation (GDPR).